What to check on the receipt of a certificate?
Personal details: Correct spelling of names, surname, identity number and date of birth as well as the subjects and achievement level or symbols.
NB! If any of the above details are incorrect please contact the Departmental Office within 6 months for the certificate to be updated.
The Certification section deals with the following processes: re-issues, replacement certificates, combined results for a full certificate and printing of confirmation letters whilst the certificate is processed.
There is a prescribed amount determined by Umalusi that needs to be paid at the bank as per the Department’s banking details. This fee is updated on a yearly basis.
The following supporting documents are required:
Re-issue process:
The original certificate, affidavit, certified ID copy, and proof of payment as well as the correctly completed EC-45 application form and a sworn declaration signed by commissioner of oath must be submitted to the respective Departmental Office.
Replacement process:
An Affidavit, certified ID copy, and proof of payment as well as the correctly completed EC-38 application form, and a sworn declaration signed by a commissioner of oath must be submitted to the Departmental Office.
Combination process:
The copies of the subject statements, a certified copy of the ID, and proof of payment as well as a completed EC-37 application form must be submitted to the respective Departmental Office.
Verification process prior to 1992:
A certified copy of the certificate, a certified copy of the ID, and proof of payment must be forwarded to the Departmental Office to do the verification and provide a written response to the applicant.
Confirmation letter:
A certified copy of the ID and proof of payment as well as the correctly completed application form for confirmation letters must be submitted to the respective Departmental Office. A confirmation letter will be printed and released to the applicant as an interim confirmation of results.
NB! Department does not accept cash payments from the public, all payments must be deposited to the Department bank as indicated in Table 1.2.
Below are the current tariffs for the 2020/2021 year:
Table 1.1 Common Tariffs for Certification Services (2020/21)
Service |
Amount |
Replacement, Re-issue and Combination |
R 130 |
Verification for Public Institutions |
R 50 |
Verification for Private Institutions |
R 72 |
Confirmation Letter |
R 50 |
Table 1.2 Banking Details
Bank Name |
ABSA |
Account holders name |
KZN Provincial Government |
Account Number |
4072483555 |
Branch Code |
630525 |
Reference Number |
05024033 |
Table 1.3 Province and District Certification Contact Details
Office |
Physical Address |
Contact Person/s |
Contact Number/s |
Provincial Exam |
Malgate Building 72 Stalwart Simelane Street, Durban |
Mr B. Mngoma |
031 368 1061 |
Amajuba |
113 Panorama Drive, Lennixton, Newcastle |
Mr L Khanyile Mr S Nkosi |
034 328 4572 034 328 4582 |
Harry Gwala |
JY Building, 8 Main Street, Kokstad |
Ms N Lushaba Ms P Mbhense |
063 261 6598 083 269 8770 |
Ilembe |
Ascot Building, Corner of R102 and Link Road, KwaDukuza |
Mr DJ Shadrack |
032 439 6379 |
King Cetshwayo |
Corner of Maxwell and Hancock Avenue, Empangeni |
Ms Z Khanyile Mrs F Mvubu |
035 901 8713 035 907 3704 |
Pinetown |
41 Voortrekker Street, Ashley, Pinetown |
Mr S Devraj Mrs B Mkhize |
031 716 2745 031 716 2832 |
Ugu |
3 Jan Smart Avenue, Port Shepstone |
Mr M Phamotse |
039 688 8724 |
UMgungundlovu |
175 Loop Street, Pietermaritzburg |
Mr R Chislett Ms T Moto
|
033 342 5441 033 342 6023
|
UMkhanyakude |
Corner of Thembelani and Telebe Road, Mkuze |
Mr M Nene Ms N Mtolo |
035 573 8550 |
Umlazi |
4th Floor, Truro House, Margaret Mncadi Avenue, Durban |
Mrs NE Mthembu Mr T Mpofu |
031 360 6757 031 360 6752 |
UMzinyathi |
7 Watt Street, Dundee |
Mr E Nkosi |
034 219 2113 |
UThukela |
46 Settlers Drive, Ladysmith |
Mr PJ Mkhonza Mr SG Ndlovu |
036 638 8300 036 638 8314 |
Zululand |
Stretch Crescent, Vryheid Comprehensive HS, Boys Hostel |
Mr DD Buthelezi |
034 982 3000 034 982 3040 |