ORGANISATIONAL STRUCTURE OF THE KZN DEPARTMENT OF EDUCATION

    THE DEPARTMENT OF EDUCATION

    The main purpose of the Department of Education is to provide opportunity for all the people in the Province to access quality education and training that will improve their position and life and to contribute to the advancement of a democratic culture in the Province.

    The function of the Department of Education is to Provide Curriculum Management and Delivery, Institutional Development Support, Financial Services and Corporate Management services.


    THE MEMBER OF THE EXECUTIVE COUNCIL FOR EDUCATION


    CHIEF DIRECTORATE: OFFICE OF THE MEC (HEAD OF MINISTRY)

    PURPOSE: The Head of Ministry (HoM) is to provide services to the MEC.

    FUNCTIONS: The HOM’s responsibility is the provision of core staff function to the MEC, the facilitation of public participation and community liaison services for the MEC.


    DIRECTORATE: OFFICE OF THE MEC

    PURPOSE: The directorate is to provide core staff functions to the Office of the MEC.

    FUNCTIONS: Managing the workflow in the office. Maintaining a due date control system and monitor and follow up matters where due dates were not met, provide support services to the MEC with regard to the Legislature, EXCO and other meetings, ensure that the documents flowing to the MEC meet the required standards, provide a service with regard to the questions in the Legislature and Parliament. Provide secretarial services to management meetings of the MEC, manage the diary and “Hotline services” of the MEC.


    DIRECTORATE: PUBLIC PARTICIPATION AND COMMUNITY LAISON

    PURPOSE: Facilitate participation and community liaison services to the MEC.

    FUNCTIONS: To advise on, promote and monitor the imbalances of targeted groups, including, gender, youth and disability. Advise on, promote and monitor the protection of rights and children. Guide and/or manage the implementation of any projects assigned by the MEC and to promote the achievement of objectives prioritised by the MEC.


    HEAD OF DEPARTMENT KZN EDUCATION

    CHIEF DIRECTORATE: OFFICE OF THE HOD

    PURPOSE: To render education support services.

    FUNCTIONS: Office support to the Head of Department. Promote and facilitate inter- and intra-governmental relations, provide internal audit and risk management services.


    DIRECTORATE: OFFICE OF THE HEAD OF DEPARTMENT

    PURPOSE: To provide support to the Head of Department.

    FUNCTIONS: To manage work and document flow in the office, maintain a due date control system and monitor follow up matters, co-ordinating Legislature and Parliamentary responses and the arrangement of for the tabling of documents in the legislature, provide secretarial services to the HOD’s management meetings, manage the diary of the Head Of Department and co-ordinate public liaison services.


    DIRECTORATE: INTERGOVERNMENTAT RELATIONS SUPPORT

    PURPOSE: Promote and facilitate inter- and intra-governmental relations.

    FUNCTIONS: Co-ordinating departmental strategy on international relations and agreements e.g donor funding and co-operation agreements, provide support to the Head Of Department with regard to the Legislature, Standing Committees and Parliament, the Executive Council and Ministers , CEM and HEDCOM and Cluster meeting, promote public-private partnerships with the business sector and co-ordinate the implementation of cluster collaborative agreements.


    DIRECTORATE: INTERNAL CONTROL AND RISK MANAGEMENT

    PURPOSE: To provide internal audit and risk management services.

    FUNCTIONS: Providing internal financial control services, including inspections as required. Provide risk management services, anti-fraud and ethics management, secretarial service to the audit committee and computer auditing services.


    DIRECTORATE: STRATEGIC MANAGEMENT, MONITORING AND EVALUATION

    PURPOSE: Provide strategic management, monitoring and evaluation support services.

    FUNCTIONS: Compiling and submitting the annual strategic plan and consolidate the approved operational plans of the departmental. Prepare required documentation with regard to the strategic plan and progress with its implementation as required. The monitoring and evaluation of services at all levels, draft the departmental annual report and monitor service delivery in line with Batho Pele Programme.


    BRANCH: CURRICULUM MANAGEMENT AND DELIVERY

    PURPOSE: Provide curriculum management and delivery in the Province.

    FUNCTIONS: Provide curriculum services for all phases, provide AET support services, examination and assessment and professional development programs.

     

    CHIEF DIRECTORATE: CURRICULUM MANAGEMENT

    PURPOSE: To provide curriculum services for all phases.

    FUNCTIONS: provide curriculum services with regard to Grades 1-9 and Grades 10-12. Provide Early Childhood Development services, provide learning and teaching support material.

    DIRECTORATE: CURRICULUM GRADE 1-9

    PURPOSE: To provide curriculum services for Grades 1 to 9.

    FUNCTIONS: Participate in the national curriculum development. Develop provincial policies, guide-lines, learning programs and support materials to facilitate the implementation of the National Curriculum Statements. To promote curricula for specified languages not provided for in the curriculum.

     

    DIRECTORATE: CURRICULUM GRADES 10-12

    PURPOSE: To provide curriculum services for Grades 10-12.

    FUNCTIONS: Participate in the national curriculum development. Develop provincial polices, guide-lines, learning programs, support materials to facilitate the implementation of National Curriculum Statements. Prescribe the Learning Support Materials, equipment and technology associated with Grades 10-12.

     

    DIRECTORATE: EARLY CHILDHOOD DEVELEOPMENT

    PURPOSE: To provide early childhood development services.

    FUNCTIONS: To align provincial policies, guide-lines, learning programs and support materials. Promote ECD in the Province.

     

    DIRECTORATE: LEARNING AND TEACHING SUPPORT MATERIAL SERVICES

    PURPOSE: To provide learning and teaching support material.

    FUNCTIONS: The provision of learning and teaching support material services and the provision of administrative support services.

     

    SUBDIRECTORATE: LEARNING AND TEACHING SUPPORT MATERIAL DEVELOPMENT:

    PURPOSE: To provide learning and teaching support material services.

    FUNCTIONS: The provision of professional advice on learning and teaching support material and the development of LTSM Management Plan, the development of LTSM Catalogues and the monitoring and evaluation of LTSM delivery at schools.

     

    SUBDIRECTORATE: LEARNING AND TEACHING SUPPORT MATERIAL ADMINISTRATIVE SUPPORT

    PURPOSE: To provide administrative support services i.r.o LTSM.

    FUNCTIONS: The provision of requisition services, placing of orders, the preparation of documentation for payments and ensure delivery of LTSM at service points.

     

    DIRECTORATE: ADULT EDUCATION AND TRAINING

    PURPOSE: To provide adult education and training services.

    FUNCTIONS: Align provincial policies, guide-lines, learning programs and support materials to facilities the National Curriculum Statements for AET, recommend the learning support materials, promote adult education in the Province.

     

    CHIEF DIRECTORATE: QUALITY ASSURANCE AND ASSESSMENT

    PURPOSE: To provide quality assurance and assessment services.

    FUNCTIONS: Provide assessment services, Quality Assurance Services and examination administration services.

     

    DIRECTORATE: ASSESSMENT

    PURPOSE: To provide assessment services.

    FUNCTIONS: Develop policy on assessment for all education bands including AET, plan and manage the application of Continuous Assessment for all education bands including AET, plan and manage provincial examinations in line with the National Strategy for Learner Attainment, analyse test/examination results and develop intervention strategies thereof, render accreditation services,  manage the examination and marking process for the National Senior Certificate and Adult Education and Training level 4.

     

    DIRECTORATE: QUALITY ASSURANCE

    PURPOSE: To provide quality assurance services.

    FUNCTIONS: Determine learner performance for Quality Improvement, monitor and Evaluate education institutions in the processes of continuous improvement of standards and quality, evaluate and conduct internal/external whole school evaluations, maintain and provide accurate reliable and updated data on learner and institutional performance.

     

    DIRECTORATE: EXAMINATIONS ADMINISTRATION

    PURPOSE: To provide examinations administration services.

    FUNCTIONS: The rendering of examination services the provision of logical and certification services, and the administration of the examination system.

     

    SUBDIRECTORATE: EXAMINATION SERVICES

    PURPOSE: To administer Examination Systems.

    FUNCTIONS: The co-ordination of NSC Examinations, co-ordination of AET and GEC Examinations and co-ordinate Senior Certificate Examinations.

     

    DIVISION: NSC EXAMINATION:

    PURPOSE: To co-ordinate NSC examination.

    FUNCTIONS: The co-ordination of candidates registration and controlling of examination entries, the processing of mark sheets, the issuing and controlling of schedules, monitoring of marking centre/ duties and the processing of results.

     

    DIVISION: AET AND GEC EXAMINATION

    PURPOSE: To co-ordinate AET and GEC Examinations.

    FUNCTIONS: The co-ordination of candidates registration, the processing of mark sheets and monitoring of marking centre duties, processing of results.

    SUBDIRECTORATE: LOGISTICS AND CERTIFICATION

    PURPOSE: To provide logistic and certification services.

    FUNCTIONS: The rendering of logistic services, rendering of certification and the controlling of exam paper scripts.

     

    DIVISION: LOGISTICS

    PURPOSE: To render logistic services

    FUNCTIONS: The handling of Budget and Expenditure control and handling of marking centre arrangements, co-ordination of transport and security for examination, handling of procurement of goods and services, processing of appointment of markers/moderators and Administrative Assistants. The provision of examination help desk.

     

    DIVISION: CERTIFICATION

    PURPOSE: To render certification services.

    FUNCTIONS: The managing of certification, co-ordination of combination results, issuing of confirmation letters, issuing of certificates, handling of documents and records management.

     

    DIVISION: EXAMINATION PAPER CONTROL

    PURPOSE: To control examination question papers and scripts.

    FUNCTIONS: The processing of question papers, printing and storing examination material, packaging and distribution of examination material, handling re-marks and re-checks of scripts and control of examination scripts.

     

    CHIEF DIRECTORATE: CURRICULUM DEVELOPMENT PROGRAMS

    PURPOSE: To provide curriculum development programs.

    FUNCTIONS: To provide Teacher Development services, provide Education, Libraries and information services, manage interventions to improve teaching in mathematics, science and technology (E-education services), provide Governance and Management services.

     

    DIRECTORATE: TEACHER DEVELOPMENT

    PURPOSE: To provide teacher development

    FUNCTIONS: To provide educator leadership development and management services, provide educator professional development services

     

    SUBDIRECTORATE: EDUCATOR LEADERSHIP DEVELOPMENT AND MANAGEMENT

    PURPOSE: To provide educator leadership development.

    FUNCTIONS: Conduct research on educator supply and demand, co-ordinate training programs for leadership development and management.

     

    SUBDIRECTORATE: EDUCATOR PROFESSIONAL DEVELOPMENT

    PURPOSE: Develop and co-ordinate training programs in respect of educator continuous professional development services.

    FUNCTIONS: Develop and co-ordinate training programs in respect of educator continuous professional development, conduct educator skills audit and maintain a database of qualification profile, liaise with institutions of higher learning w.r.t specialised development programs.

     

    DIRECTORATE: MATHS, SCIENCE AND TECHNOLOGY AND ICT

    PURPOSE: To manage interventions to improve teaching in mathematics, science and technology.

    FUNCTION: Develop and co-ordinate intervention programs for the promotion of maths, science and technology and monitor implementation thereof, promote internal and external interventions with regard to maths, science and technology, promote ICT related to education institutions (E-education).

     

    DIRECTORATE: GOVERNANCE AND MANAGEMENT

    PURPOSE: To provide management and governance services.

    FUNCTIONS: Provide support services in respect of governing bodies, provide support with regard to independent schools and home schooling, promote development of schools and of community involvement, develop and co-ordinate school safety programs, manager learner affairs including disciplinary matters.

     

    DIRECTORATE: EDUCATION LIBRARIES, INFORMATION AND TECHNOLOGY

    PURPOSE: To promote education libraries, information and technology services (ELITS)

    FUNCTIONS: Develop, maintain and facilitate implementation of policies and guidelines i.r.o ELITS, develop intervention programs and research latest practices with regard to functionality and school libraries, promote reading and integration of information skills into the curriculum, co-ordinate and monitor the QIDS-UP program, promote the establishment and functionality of education resource centres.

     

    SUB-DIRECTOTRATE: SCHOOL LIBRARY DEVELOPMENT

    PURPOSE: To develop intervention programs and research latest trends with regard to functionality of school libraries.

    FUNCTIONS: Develop intervention programs in relation to school libraries, conduct research with regard to functionality of school libraries, classify and catalogue library material, co-ordinate mobile library service

     

    SUB-DIRECTORATE: READING AND INFORMATION SKILLS

    PURPOSE: To promote reading and the integration of information skills into the curriculum.

    FUNCTIONS: Promote the integration of information skills into the curriculum, promote reading as a foundational skill for teaching and learning, promote ICT in school libraries.

     

    SUB-DIRECTORATE: QIDS-UP

    PURPOSE: To co-ordinate and monitor the QIDS-UP program.

    FUNCTIONS: Facilitate the resourcing of school laboratories and libraries for effective teaching and learning, liaise with relevant stakeholders in ensuring learner competency in literacy and numeracy, develop and implement strategies to address the needs of schools in disadvantaged areas.

     

    SUB-DIRECTORATE: EDUCATION RESOURCE CENTRES

    PURPOSE: To promote the establishment and functionality of education resource centres.

    FUNCTIONS: Promote resource sharing amongst cluster of schools, develop, monitor and evaluate relevant programs that support the implementation of curriculum, co-ordinate effective utilisation of education resource centres.

     

    BRANCH: INSTITUTIONAL DEVELOPMENT SUPPORT

    PURPOSE: To provide Institutional Development Support Services

    FUNCTIONS: Co-ordinate district operational management, provide Social Enrichment programs, provide infrastructure planning and facilities management, provide rural inclusive education.

     

    CHIEF DIRECTORATE: DISTRICT OPERATIONAL MANAGEMENT

    PURPOSE: To render district operational management for all District Offices.

    FUNCTIONS: Provide management and administrative support to Districts, provide all intervention strategies for quality improvement in teaching and learning, manage the operations of all strategic intervention task teams, assess schools’ functionality and advise the MEC on appropriate measures, co-ordinate the communication between Head Office.

     

    CHIEF DIRECTORATE: SOCIAL ENRICHMENT PROGRAMS

    PURPOSE: To manage social enrichment programs.

    FUNCTIONS: To promote of co-curricular services and social enrichment programms.

     

    DIRECTORATE: SPECIAL NEEDS EDUCATION SERVICES

    PURPOSE: To provide special needs education services.

    FUNCTIONS: Manage the provision of special needs education, co-ordinate the provision of psycho-social services, provide guidance and career counselling services, promote programs with regard to HIV/AIDS and life skills.

     

    SIB-DIRECTORATE: SPECIAL NEEDS EDUCATION

    PURPOSE: To manage the provision of special needs education.

    FUNCTIONS: Develop policy for special needs education and therapy services, monitor and evaluate the management and governance of LSEN schools, provision of therapy services.

     

    SUB-DIRECTIORATE PSYCHO-SOCIAL SERVICES

    PURPOSE: To co-ordinate the provision of psycho-social services.

    FUNCTIONS: Develop policy in respect of psycho-social and psycho-educational services, implement psycho-social and psycho-educational interventional programs, monitor the provision of school social work services.

     

    SUB-DIRECTORATE: GUIDANCE AND CAREER COUNSELLING

    PURPOSE: To provide guidance and career counselling services.

    FUNCTIONS: Develop policy in respect of guidance and career counselling, implement guidance and career interventions.

    SUB-DIRECTORATE: HIV AND AIDS LIFE SKILLS

    PURPOSE: To promote programs with regard to HIV/AIDS and life skills.

    FUNCTIONS: Develop policy in regards to HIV/AIDS life skills, implement HIV and AIDS life skills intervention programs.

     

    DIRECTORATE: SCHOOL NUTRITION PROGRAM

    PURPOSE: To administer school nutrition program.

    FUNCTIONS: To manage school feeding scheme, facilitate inclusion of co-operatives, oversee school nutrition education and manage grant allocation.

     

    SUB-DIRECTORATE: SCHOOL FEEDING

    PURPOSE: To manage school feeding scheme.

    FUNCTIONS: Oversee implementation of NSNP policies, control the appointment service providers, train and workshop SGB’s and SMT’s and district staff, evaluate the impact and efficiency of the program.

     

    SUB-DIRECTORATE: LOCAL CO-OPERATIVES

    PURPOSE: To facilitate inclusion of co-operatives.

    FUNCTIONS: Develop and maintain strategic guidelines for co-operatives, arrange financial support for co-operatives, facilitate partnership with Ithala Bank and Department of Economic Development, co-ordinate training and development of co-operatives, evaluate the impact of the impact of the project within local communities.

     

    SUB-DIRECTORATE: NUTRITION GUIDANCE

    PURPOSE: To oversee school nutrition education.

    FUNCTIONS: Co-ordinate nutrition education, facilitates sustainable food, develop appropriate menus and recipes, promote environmental awareness campaign in schools, develop nutrition support material and develop review guidelines on food safety.

     

    SUBDIRECTORATE: GRANT MONITORING AND EVALUATION

    PURPOSE: To manage grant allocation.

    FUNCTIONS: Allocate school feeding budget to schools, handling of school feeding applications, develop and maintain a provincial database, consolidate financial reports, control processing of applications and payments.

     

    DIRECTORATE: CO-CURRICULAR SERVICES

    PURPOSE: To promote co-curricular services.

    FUNCTIONS: Develop and promote youth and sports schools, develop and promote arts and culture in schools.

     

    SUB-DIRECTORATE: YOUTH AND SPORTS

    PURPOSE: To develop and promote youth and sports in schools.

    FUNCTIONS: The interpretation and development of youth and sport policies, the networking, planning, and monitoring of various codes and sports, the managing of youth development and gender equality in schools, the conducting of research into new trends, the development and monitoring of sport programs in schools.

     

    SUB-DIRECTORATE: ARTS AND CULTURE

    PURPOSE: To develop and promote arts and culture in schools.

    FUNCTIONS: The implementation and development of arts and culture policies, the planning and co-ordinating of arts and culture activities, the conducting of research on cultural diversity in schools, the conducting and development of workshops for Districts Co-ordinators.

     

    CHIEF DIRECTORATE: INFRASTRUCTURE PLANNING AND DELIVERY

    PURPOSE: To provide infrastructure planning and delivery services.

    FUNCTIONS: Manage the planning of the provision, renovation and maintenance of the infrastructure of the Department, manage the infrastructure delivery programs of the Department, provide resource planning services, provide education management information services.

     

    DIRECTORATE: INFRASTRUCTURE PLANNING

    PURPOSE: To manage the planning of the providing, renovation and maintenance of the infrastructure of the Department.

    FUNCTIONS: Develop and commission department strategies, policies, procedures, norms and standards in relation to infrastructure, establish standard plans and specifications for departmental facilities, approve (education ralated) town planning development plans, administer the acquisition and disposal of land, prepare departmental infrastructure plans for prioritized projects, prepare briefs/scopes of work and cost estimates for infrastructure projects, co-ordinate infrastructure planning services for District Offices, plan and prioritize the construction, renovation and programmed maintenance of non-school buildings, co-ordinate delivery programs with other Government departments and parastatals, co-ordinate municipal integrated development plans with Districts, develop, manage and co-ordinate infrastructure disaster management plans.

     

    DIRECTORATE: INFRASTRUCTURE DELIVERY

    PURPOSE: To manage the infrastructure programs/agents of the Department.

    FUNCTIONS: Prepare Infrastructure Programme Management Plans, manage Implementing agents’ infrastructure Programme Management Plans, manage the infrastructure delivery programmes of the Department, co-ordinate infrastructure delivery services to District Offices, manage and prepare programme delivery reports, monitor the infrastructure delivery budget , monitor quality and physical progress of infrastructure projects, provide technical advice and support on infrastructure projects.

     

    DIRECTORATE: REASOURCE PLANNING

    PURPOSE: To provide resource planning services.

    FUNCTIONS: The calculation and allocation of funds to public ordinary schools via the Resource Targeting List, the application of procedures to deal with contestations , the calculation and allocation of funds to grade R and AET centres and inclusive education schools, the analysis and evaluation of allocation of section 21 functions to public ordinary schools and monitoring of the management of the functions, the allocation of subsidies to independent schools via the subsidy allocation table, dealing with no fee schools matters.

     

    DIRECTORATE: EDUCATION MANAGEMENT INFORMATION SERVICE

    PURSPOSE: To provide education management information services.

    FUNCTIONS: Maintain and update EMIS and FETMIS information as prescribed, maintain a link between EMIS and PERSAL, compile reports and analysis of EMIS and FETMIS information after each survey and submit to management, gather other education related information from internal and external sources, compile reports and make it available to management, keep a register of all registered education institutions.

     

    CHIEF DIRECTORATE: RURAL AND INCLUSIVE EDUCATION

    PURPOSE: To manage rural and inclusive education.

    FUNCTIONS: Develop and implement a coherent policy on rural and inclusive education in line with government’s policy on rural development, provide rural academic support, provide rural infrastructure support, manage inclusive education.

     

    DIRECTORATE: RURAL ACADEMIC SUPPORT

    PURPOSE: To provide rural academic support.

    FUNCTIONS: Facilitate curriculum packaging for rural schools, facilitate the enrichment programs for rural schools clusters, liaise with NGO’s and Private Sector Organisations to extend skills programs for rural areas.

     

    DIRECTORATE: RURAL INFRASTRUCTURES SUPPORT

    PURPOSE: To provide rural infrastructure support.

    FUNCTIONS: Evaluate and implement an infrastructure development program for rural schools in line with the integrated municipal economic plans, consolidation of unviable schools and the resolution of boarding schools, facilitate the provision of learner transport in rural areas, liaise with other stakeholders in the improvement of technology for rural schools.

     

    DIRECTORATE: INCLUSIVE EDUCATION

    PURPOSE: To manage inclusive education.

    FUNCTIONS: Develop and implement policy, guidelines and standards for the delivery of inclusive education, promote inclusive education, co-ordinate the delivery of inclusive education key drivers; full service schools and special schools as resource centres, develop and maintain district support teams, monitor and evaluate the effectiveness of inclusive education programs.

     

    BRANCH: FINANCE

    PURPOSE: To provide financial and supply chain management services.

    FUNCTIONS: Provide financial services and supply chain management services.

     

    CHIEF DIRECTORATE: FINANCIAL SERVICES

    PURPOSE: To provide financial services.

    FUNCTIONS: provide budget and expenditure services, provide salary payment and tax management services, provide accounting and banking services.

     

    DIRECTORATE: BUDGET AND EXPENDITURE MONITORING

    PURPOSE: To provide budget and expenditure monitoring services.

    FUNCTIONS: Compile the budget of the Department, monitor budget and expenditure performance of various programs within the Department, conduct expenditure corrections and misallocated expenses for the Department, ensure reconciliation of captured budgets on BAS and the tabled budget, provide advisory and support services to Program and Responsibility Managers with the allocated funds, conduct quarterly annual budget performance reviews and reports, conduct virements and adjustment budget in terms of the PFMA, compile the IYM and other reports in line with legislative prescripts and report thereto.

     

    DIRECTORATE: SALARY AND TAX MANAGEMENT

    PURPOSE: To provide salary payments and tax management services.

    FUNCTIONS: Process garnishee payments, control salaries and other payments services, manage suspense accounts relating to salaries, conduct salary related account reconciliations, manage, reconcile and report tax related transactions for the Department, provide on-going support to District managers.

     

    DIRECTORATE: FINANCIAL ACCOUNTING

    PURPOSE: To provide salary payments and tax management services.

    FUNCTIONS: Exercise transaction expenditure control, provide creditor payment services, provide revenue/ debtor collector/ recovery services, manage the suspense account in relation to creditor payments, conduct monthly and annual account reconciliations, manage the bank account regularly, prepare interim and annual financial statements for the Department.

     

    CHIEF DIRECTORATE: SUPPLY CHAIN MANAGEMENT

    PURPOSE: To provide supply chain services

    FUNCTIONS: Provide demand and acquisition services, provide logistics, assets and disposal management services.

     

    DIRECTORATE: DEMAND AND AQCUISITION

    PURPOSE: To provide demand and acquisition services.

    FUNCTIONS: Provide demand management services, provide acquisition management services, manage compliance, performance and risk assessments in relation to demand and acquisition services.

     

    DIRECTORATE: LOGISTICS, ASSETS AND DISPOSALS

    PURPOSE: To provide logistics, assets and disposal services.

    FUNCTIONS: Provide and manage logistics and fleet management services, manage and maintain the department’s assets, manage assets disposal.

     

    BRANCH: CORPORATE MANAGEMENT

    PURPOSE: To provide corporate management services.

    FUNCTIONS: Provide human resource management services, provide administrative management services and legal services.

     

    CHIEF DIRECTORATE: LEGAL SERVICES

    PURPOSE: To render legal services to the Department.

    FUNCTIONS: The handling of contract and legislation matters, the handling of litigations and the rendering of legal compliance services.

     

    SUBDIRECTORATE: CONTRACT AND LEGISLATION MATTERS

    PURPOSE: To handle contract and legislation matters.

    FUNCTIONS: The drafting of legal contracts and the evaluation of contract legislation.

     

    SUBDIRECTORATE: LITIGATIONS

    PURPOSE: To handle litigations.

    FUNCTIONS: The handling of matters relating to the prosecution of civil litigations, the provision of advisory services on legal cases, the management of arbitration and evaluation of claims.

     

    SUBDIRECTORATE: LEGAL COMPLIANCE

    PURPOSE: To render legal compliance services.

    FUNCTIONS: The determination of legal compliance and the provision of legal compliance advisory services.

     

    CHIEF DIRECTORATE: HUMAN RESOURCE MANAGEMENT

    PURPOSE: To provide human resource management services.

    FUNCTIONS: The provision of human resource services, performance management services, employee relations services, human resource development services, develop organisational strategy and ensure alignment of organisational structure to strategic plan.

     

    DIRECTORATE: HUMAN RESOURCE SERVICES

    PURPOSE: To provide human resource services.

    FUNCTIONS: Provide HR planning and monitoring services, exercise established control, provide HR administration services and the implementation of post provisioning norms for Educators.

     

    SUB-DIRECTORATE: HUMAN RESOURCE POLICIES, PLANNING AND MONITORING

    PURPOSE: To provide human resource policies, planning and monitoring services.

    FUNCTIONS: Develop policies, processes and procedures, human resource plan, monitor and report on progress, monitor consistent compliance with prescriptions and policies, monitor the implementation of Employment Equity.

    SUB-DIRECTORATE: ESTABLISHMENT CONTROL

    PURPOSE: To exercise establishment and PERSAL control.

    FUNCTIONS: Exercise establishment control, provide PERSAL, statistical information and manage establishment record.

     

    DIVISION: STATISTICS AND INFORMATION SYSTEMS

    PURPOSE: To provide statistics and information systems.

    FUNCTIONS: The maintenance of a database for office base educators, public service staff and evaluated posts (JE).

     

    DIVISION: ESTABLISHMENT UTILISATION

    PURPOSE: To control the post establishment.

    FUNCTIONS: The creation of posts and the conducting of establishment audits.

     

    SUB-DIRECTORATE: HUMAN RESOURCE ADMINISTRATION

    PURPOSE: To provide HR administration services.

    FUNCTIONS: The administering of service conditions for Head Office based personnel, provide HR administration services for the SMS, compile and issue bulletins and vacancy advertisement, the managing of pension and home owner’s allowance services for Head Office based personnel, provide general HR administration services including HR Registry.

     

    DIVISION: SERVICE CONDITIONS

    PURPOSE: To provide services in relation to remuneration, service benefits and compensation.

    FUNCTIONS: Provide services with regard to remuneration, services and compensation matters.

     

    DIVISION: HUMAN RESOURCE

    PURPOSE: To provide human resource provisioning services.

    FUNCTIONS: Provide services with regard to the recruitment of staff, including compilation of draft bulletins, services with regard to filling posts and personnel registry services.

     

    DIRECTORATE: PERFORMANCE MANAGEMENT

    PURPOSE: To provide performance management services.

    FUNCTIONS: Administer the application of the Integrated Quality Management System of school based Educators, manage and administer the implementation of PMDS for office based Educators, administer PMDS for PMDS for SMS (level 13 and above), administer the implementation of PMDS for public service employees (level 1-12), facilitate the payment of salary progressions.

     

    DIRECTORATE: EMPLOYEE RELATIONS

    PURPOSE: To provide employee relations services in order to promote labour peace.

    FUNCTIONS: To provide labour relations services, dispute, grievance and discipline services.

     

    SUB-DIRECTORATE: LABOUR RELATIONS

    PURPOSE: To provide labour relations services.

    FUNCTIONS: Provide support services for participation in the services of the ELRC and the Provincial Chamber of the ELRC, provide support services with regard to the departmental and provincial with regard to the GPSSBC, facilitate negotiations and consultations within approved mandates, promote and monitor labour peace.

     

    SUB-DIRECTORATE: DISPUTES AND GRIEVANCE

    PURPOSE: To provide disputes and grievance services.

    FUNCTIONS: The handling of disputes and arbitration cases within approved mandates, facilitate the speedy conclusion of dispute cases and submit regular reports on progress, provide grievance resolution services within approved mandates and co-ordinate appeals.

     

    SUB-DIRECTORATE: DISCIPLINE

    PURPOSE: To provide discipline services.

    FUNCTIONS: Facilitate effective co-ordination of disciplinary matters within the relevant legislative framework, monitor the activities of the prosecutors and presiding officers in relation to the roles that they fulfil within the appropriate line function, liaise with districts to ensure effective transmission of information and statistics with regard to discipline and co-ordinate appeals.

     

    DIRECTORATE: HUMAN RESOURCE DEVELOPMENT

    PURPOSE: To provide training and development for management and office-based personnel

    FUNCTIONS: The rendering training and development services for office-based Educators, the co-ordination of Employee Assistance Programme, the provision of training for public service employees, the administering of bursaries and internships.

     

    SUB-DIRECTORATE: TRAINGING AND DEVELOPMENT

    PURPOSE: To provide training to office-based educators.

    FUNCTIONS: The identification of training needs, the co-ordination of training, provision of career planning programmes, the co-ordination of service delivery improvement plan, conduct skills audit and maintain a skilled profile of office-based personnel.

     

    SUB-DIRECTORATE: EMPLOYEE ASSISTANCE PROGRAMME

    PURPOSE: To provide an employee assistance programme.

    FUNCTIONS: Develop internal policy for employee assistance, the co-ordination and promotion of employee assistance programmes and implement employee assistance services for Head Office personnel.

     

    SUB-DIRECTORATE: TRAINING

    PURPOSE: To provide training services for public services employees.

    FUNCTIONS: Arrange and/or present induction training, management training and functional development programmes.

     

    SUB-DIRECTORATE: BURSARY ADMINSSION

    PURPOSE: To administer bursaries and internships.

    FUNCTIONS: The development of bursary policies, administer the bursary scheme of the department and administer internships.

     

    DIRECTORATE: ORGANISATIONAL DEVELOPMENT

    PURPOSE: To develop organisational strategy and ensure alignment of organisational structure to strategic plan.

    FUNCTIONS: Provide organisation and establishment services, job evaluation and job description services, business process re-engineering support services, change management services and needs analysis in respect of office accommodation.

     

    CHIEF DIRECTORATE: ADMINISTRATIVE MANAGEMENT SERVICES

    PURPOSE: To provide administrative management and publication services.

    FUNCTIONS: Provide communication and publication services, information technology services, facilities management, auxiliary services and security services.

     

    DIRECTORATE: COMMUNICATION AND PUBLICATION

    PURPOSE: To provide media and communication services.

    FUNCTIONS: Manage the communication policy and strategies, handle communication with the public media on behalf of the MEC and/or Top Management, manage imbizo’s and service delivery inspections by the MEC and integrate the Department’s communication activities at the Premier’s Co-ordination Forum.

     

    DIRECTORATE: INFORMATION AND TECHNOLOGY

    PURPOSE: To provide information technology services.

    FUNCTIONS: Develop and maintain a Master Systems Plan, provide support services with regard to the Management of SITA contracts, provide IT/Security risk management services, provide computer support services including help desk services, maintain hardware and software stock registers.

     

    DIRECTORATE: FACILITIES MANAGEMENT AND AUXILARY SERVICES

    PURPOSE: To provide facilities management and auxiliary services.

    FUNCTIONS: Provide records management services, facilities management, office support, occupational health and safety services.

     

    SUB-DIRECTORATE: RECORDS MANAGEMENT SERVICES

    PURPOSE: To provide records management services.

    FUNCTIONS: Co-ordinate, develop and implement records classification systems and preserve system in all formats, develop and oversee the implementation of records management practices i.r.o management policy, registry procedure manual, monitor and ensure compliance of sound records management practices in the department i.r.o disposal programmes, physical care and protection records, control and monitor access to records within the Department.

     

    SUBDIRECTORATE: FACILITIES MANAGEMENT

    PURPOSE: To provide facilities management services.

    FUNCTIONS: Manage the renting/letting of educational facilities including official houses, maintain a record of section 14 contracts, manage illegal occupation and cleaning of education sites in liaison with municipalities, co-ordinate structural maintenance of departmental buildings, develop and maintain a database of departmental buildings and lease agreements.

     

    SUB-DIRECTORATES: OFFICE SUPPORT SERVICES

    PURPOSE: To provide office support services.

    FUNCTIONS: Manage office support i.r.o, telecommunication and reception, photocopying, cleaning,  deal with payment of domestic accounts and manage Departmental transport.



    SUB-DIRECTORATE: OCCUPATIONAL HEALTH AND SAFETY (OHS)

    PURPOSE: To manage and monitor the implementation of the occupational health and safety practices in the Department.

    FUNCTIONS: The development of OHS policies, the monitoring of the implementation of policies, the assessment of all facilities and administering of incidental reports and the management of OHS practices.

     

    DIRECTORATE: SECURITY AND ADVISORY SERVICES

    PURPOSE: To provide security and advisory services.

    FUNCTIONS: Develop and maintain departmental security policies and guidelines, provide security co-ordination services, security investigation services, manage surveillance systems and provide building security guidelines for guarding and patrolling.

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